Total Data Management will always conduct an audit for every incoming archive when it is transferred to our secure storage complex; cataloguing contents for a 3rd party collection (insolvency), listing box references, auditing individual legal matters or company files. We will find any lost or misplaced files and correct wrong or incorrect entries from existing databases so that your archive will be 100% accurate.
It is essential that we work with you to understand your needs and priorities so that we always tailor the right package for your company.
Business Recovery Package
Box Clever was designed with Business Recovery in mind. The ability to create sub-accounts to accommodate each different case, Category 1 invoicing if required and online destruction authorisation, places Insolvency Practitioners in full control of both their internal case files and the subject company paperwork. This makes case management far simpler and enhances compliance.
Total Data Management staff are highly trained in all aspects of the insolvency process, due mainly to the experience of the TDM Directors within the sector. The Business Recovery Package provides the ultimate support for companies within this Market, offering reactive and confidential onsite packing of archives, 3rd party collections and delivery across the UK, comprehensive cataloguing of contents, database creation within Box Clever and the completion of pre-arranged destructions.
Legal Package
Every individual matter / case file will be audited when your archive is transferred to Total Data Management. This Transfer Correction Audit will improve the validity of your archive, providing immediate increased ease of reference and repositioning your archive to 100% accuracy.
Total Data Management recognises that legal companies will only work with service professionals who understand the need for total confidentiality, ensuring that all aspects of their company set up and operation are compliant with evolving industry regulations. Total Data Management’s commitment to accurate records management and quality procedures and processes under its ISO 9001 accreditation, provides this required platform.
Corporate Package
A Transfer Correction Audit will take place when your archive is transferred to Total Data Management. Box references for box storage or individual files for file management will be logged and placed onto Box Clever. This will immediately provide increased precision and will re-set your archive to 100% accuracy.
Total Data Management recognises that each company will be at different levels of records management, with potentially different priorities. Therefore, each package will be tailored to fit the individual needs of the client.
GP Practices Packages
Total Data Management are the only records management company to offer a complete range of services relating to the management of medical records for GP practices. We provide three-tiered services to meet every requirement from storage to summarisation.
BRONZE – Secure Storage & Management
- Uplift the records from your premises – box & index
- Store your records within our secure dedicated data centre
- Audit each record to list surname, initials & NHS number
- Upload the data onto our management system & provide you with ONLINE access (Box Clever)
- Retrieval options – physical delivery or to view or download the images
SILVER – Scanning
- Uplift the records from your premises – box & index
- Scan the pages of each record and upload the images to Emis or SystmOne
GOLD – Summarisation
- Uplift the records from your premises – box & index
- Upon consultation, we can provide full summarisation by trained staff with coding changes made to Emis or SystmOne